A maintenance department is expected to perform a
wide range of functions including:
·
Planning and
repairing equipment/facilities to acceptable standards
·
Performing
preventive maintenance; more specifically, developing and implementing a
regularly scheduled work program for the purpose of maintaining satisfactory
equipment/facility operation as well as preventing major problems
·
Preparing realistic budgets that detail
maintenance personnel and material needs
·
Managing inventory
to ensure that parts/materials necessary to conduct maintenance tasks are
readily available
·
Keeping records on
equipment, services, etc.
·
Developing
effective approaches to monitor the activities of maintenance staff
·
Developing
effective techniques for keeping operations personnel, upper-level management,
and other concerned groups aware of maintenance activities
·
Training
maintenance staff and other concerned individuals to improve their skills and
perform effectively
·
Reviewing plans
for new facilities, installation of new equipment, etc.
·
Implementing
methods to improve workplace safety and developing safety education-related
programs for maintenance staff
·
Developing
contract specifications and inspecting work performed by contractors to ensure
compliance with contractual requirements
The four guidelines useful in planning a maintenance
organization are:
·
establish
reasonably clear division of authority with minimal overlap,
·
optimize number of
persons reporting to an individual,
·
fit the
organization to the personalities involved, and
Keep vertical lines of authority and responsibility as short as
possible
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